Dept of Mo May General Orders

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Posted at 08:11 PM on Friday, April 25, 2008 by Missouri in General Orders

HEADQUARTERS
DEPARTMENT OF MISSOURI
VETERANS OF FOREIGN WARS OF THE U.S., INC
GENERAL ORDERS NO 11
Series 2007 - 2008 May 2008
(To be read at a regular Post meeting and filed)

1. The 88th Annual Convention of the Department of Missouri Veterans of Foreign Wars will be held at the Holiday Inn Select Executive Center, Columbia, Missouri, June 19 – 22, 2008. Headquarters will be located in the Holiday Inn Select. Individual room reservations must be made directly with the Holiday Inn by filling out and mailing a room reservation form. The cut off date is May 19, 2008. The room rate will be $89.95 + tax of $12.33 per night. The hotel will not accept phone reservations and requires a minimum of three (3) nights stay. THERE WILL BE NO EXCEPTIONS. Separate hospitality room and individual room reservations for the Holiday Inn Select are attached. For persons not able to commit to the three night stay requirement, a block of rooms has been reserved at the Baymont Inn & Suites for $59.00 plus tax, phone number 573-445-1899. The Baymont Inn group code is VFW ’08. A block of rooms has also been reserved at Days Inn for $59.99 plus tax, phone number 573-445-8511. The Days Inn group code is VFWS. The cut off date for both overflow hotel reservations is May 19, 2008. Please call Baymont Inn and Days Inn directly to make personal reservations.
2. The Department of Missouri VFW will publish the Department Convention magazine once again this year. Your Post and Auxiliaries are invited to purchase advertising space in this magazine. All proceeds go to offset convention costs and other programs. The rates are $200.00 for a full page; $125.00 for half page; and $75.00 for one quarter page. If your Post,
Auxiliaries or District decides to purchase an ad, be certain the copy is clear, neatly printed or typed and that it will fit into the size purchased. Advertisements from businesses in your area are also welcome. The deadline for ads is Monday, May 12, 2008. Please submit your copy at the earliest possible date to Department Headquarters, P.O. Box 26, Jefferson City, MO 65102 or by email to adj@mo.vfwwebmail.com.
3. Pursuant to Article II, Section 222, paragraph (d), subparagraph 4 of the National By- Laws and Manual of Procedure, all posts are required to register and pay for at least one delegate to the National Convention whether or not anyone from the Post will be attending. Forms were mailed out along with election reports. Failure to register a delegate is subject to suspension or the possibility of the charter being cancelled.
4. Delegates to the Department Convention shall be elected at a meeting of the Post held not less than thirty (30) days prior to the Convention, one delegate and one alternate for each ten (10) members or fraction thereof in good standing in the Post at the time of the election. All membership recorded on the National website on May 15, 2008 will be considered in determining delegate strength. A delegate fee of $2.00 must be paid to the Department Quartermaster for each and every delegate to which the Post may be entitled. All Posts will receive a letter detailing their delegate strength and fees as of May 15, 2008. Delegate strength should be taken from that report. Please do not remit delegate fees until this notice has been received by the Post Quartermaster. Do not remit a delegate fee for th Post Commander or the alternates. Every delegate must register themselves. There will be no group registration. Each delegate must present their current Membership Card to register upon arriving at the Department Convention.
5. All Districts will hold a District Convention not less than ten (10) or more than sixty (60) days prior to the Department Convention for the purpose of electing District Officers and the transaction of District business. Blank Reports of Election will be mailed to the current District Adjutant prior to the Convention by Department HQ. District Adjutants must complete and mail a copy of the ELECTION REPORT to Department Headquarters as soon as possible after the election. A report is NOT required to be mailed to National Headquarters. Post Commanders are reminded that the by-laws require the Post Commander or a representative attend District Conventions.
6. Newly installed District and Post Officers do not assume their duties until the Department Commander is installed on June 22, 2008.
7. Post Installing Officers are reminded that it is their duty to determine if a Report of Election of Post Officers has been submitted to the various Headquarters by the current Post Quartermaster. If the Report of Election has not been completed and forwarded as required, it then becomes the responsibility of the Installing Officer to complete and mail the form in accordance with the instructions.
8. Attention is called to Section 213, National By-Laws, which covers arrearages for financial and other obligations. This includes failure to register a delegate to the 2008 National Convention or any other Department arrears. Arrearages on the District level are covered in Section 420 of the Manual. Post in arrearages or failing to submit Post Audit reports will not be allowed to vote at the Department Convention.
9. All Posts should start making plans for a 2008 Spring Buddy Poppy drive. An order blank is located in the “gold” 2007-2008 Post Commander and Quartermaster’s Handbook that should have been received by each Post Commander & Quartermaster in August. Poppies must be ordered through Department Headquarters and paid in advance.
10. Ten Patriot's Pen scholarships and one Voice of Democracy scholarship expired with the completion of the February 2008 Award Banquet. If your Post or Ladies Auxiliary would be interested in (co)sponsoring a scholarship, please forward $500.00 to Department Headquarters prior to September 30, 2008. Payments will be accepted in full amount or monthly installments. A total of $500.00 must be received by September 30, 2008, for the 2009 Scholarship Program. Scholarships will be paid out over a five year period to district winners. Scholarship sponsor's name(s) will be listed in the banquet program each year. Letters were mailed to Posts that had scholarship funds expire in 2008. Those Posts, if renewing their scholarship, may comply with the amount stated in the original letter or the above changes.
11. The 109th VFW National Convention will be held in Orlando, Florida, August 16 – August 21, 2008. Convention registration and housing information was mailed with the election reports in late February. Missouri has been assigned to the Peabody Orlando. Registration opened on December 31st.
Note: All sleeping room reservations must be made through the housing bureau. Reservations must be made by July 14, 2008 in order to receive special convention rates. The attached housing form should be used to make your reservations.
12. All resolutions to be considered by the 2008 Department Convention must reach the Department Adjutant no later than May 15, 2008.
13. All Department Officers, District Commanders and Committee Chairmen shall submit a written report to the Department Adjutant at the convention covering their activities of the past year.
14. The 2008 Big 10 Conference will be hosted by the Department of Missouri, October 17, 2008, in St Louis, Missouri. The information booklet is located on the weblog in its entirety.
15. All Posts should properly observe Memorial Day on May 26, 2008.
16. DIAMOND JUBILEE CELEBRATION: VFW Post 1813 Desoto was awarded their 75th Anniversary Diamond Jubilee Award on January 29, 2008. They will be observing this celebration on June 14, 2008 at the home in Desoto starting 12:00 noon. Presentation will be made by Commander Jones. GOLDEN ANNIVERSARY CELEBRATION: VFW Post 6270 Higginsville was awarded their 50th Anniversary Golden Anniversary Award on April 28, 2008. Presentation of the award is still pending a date to be determined by the Post.
17. The following District Conventions for the month of May are announced.
Dist. Date Post / Location Time REPRESENTATIVE
2 5-4-08 3168 Buckhorn 12:00 noon None
5 5-4-08 5789 Lee’s Summit 2:00 pm None
6 5-4-08 4288 Corder 1:30 pm None
8 5-4-08 2593 Maxville/Arnold 1:00 pm None
9 5-4-08 2482 St. Clair 1:00 pm None
11 5-27-08 6137 St. Louis 7:30 pm None
12 5-12-08 4105 Florissant 7:00 pm None
14 5-18-08 4080 Buffalo 12:30 pm None
18 5-3-08 6337 Licking 10:00 am None
18. The following Appointments are announced for the 2008 Department Convention:
STANDING RULES COMMITTEE      BY LAWS / RESOLUTIONS COMMITTEE
Dave Morgan, Chairman                         Tom Hartman, Chairman
Jim Gill, Member                                     Joe Lundy, Member
Paul Connors, Member                            Don Watts, Member

Official:                                                By Order Of:
Jessie Jones                                      Jerry Jones
Adjutant                                              State Commander

PRINTABLE FORMS - Dept of Mo May General Orders
                                      Hospitality/Sleeping Rooms
                                      Hotel Room Registration

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